You can request reproductions of published and archival material from a variety of sources (books, pamphlets, textual records, maps, photographs, newspapers, microfilm/fiche, sound recordings, films, videos, etc.) in a variety of formats and costs.
- How to order
- Terms and conditions of use
- Self-service reproduction
- Reproduction standards
- Non-standard processing requests
- Reproduction equipment
- Reproductions (Fees and Conditions of Use) Regulation
- Waiver of fees
You can place your order in person, or by mail, email, fax or telephone.
Here's what you'll need to do:
- On the order form, identify the specific material you would like copied, and the format you require. You can identify the material while visiting Yukon Archives or you can provide a detailed description after finding it online by searching our collections.
- Indicate what you will use the reproduction for (research, private study, display, publication,commercial use, etc.). If you are using the copy for anything other than research or private study, you will need to complete and sign a Request for Reproduction form.
- Make your payment according to our Fees for Reproduction. Pre-payment is required by cash, cheque (payable to Government of Yukon), credit card (American Express, MasterCard, Visa), debit/interac, money order, or traveller's cheques.
- Let us know how you would like to receive your reproduction. Depending on format, reproductions can be delivered via Canada Post, FTP (File Transfer Protocol) site or you can pick up in-person. Please arrange and pay for courier service requests directly with your service provider.
We will let you know when your order is ready. We process requests in the order in which we receive them. Generally, photocopy requests take 2 to 4 business days and image reproductions take 20 to 30 business days. Rush orders are not available.
Contact Yukon Archives Reference Service regarding processing times for specific sound and moving image reproductions.
Reproduction order checklist:
- Completed order form
- Completed Request for Reproduction form (if your copy is to be used for anything other than research or private study)
Reproduction of Yukon Archives published and archival material is provided according to the Copyright Act, the Archives Act (Yukon), Reproductions (Fees and Conditions of Use) Regulation, and internal policies and procedures.
Not all the Yukon Archives material or quantities you request may be available for reproduction. When placing an order you must indicate the reason for your request (research, private study, display, publication, commercial use, etc.). You must obtain permission from Yukon Archives before making subsequent copies from any provided reproductions or before modifying any provided reproduction.
You must credit Yukon Archives for the use of the reproduction where you use a reproduction in a book, magazine, newspaper, television production, film, poster, internet website or any other format.
The precise format for a citation will vary according to the record type or format. In general, the form of the citation is as follows:
Yukon Archives, fonds/collection name, accession number, location reference. Optional description of the item.
You are responsible for complying with the Copyright Act with respect to the reproduction and use of the images and records. It is your responsibility to find out the copyright holder and to obtain permission to copy and/or publish copies of records from Yukon Archives.
Yukon Archives has a self-service overhead scanner that can be used to make copies of material for research purposes. Our microfilm readers are equipped with self-service printer/scanners. Please bring your own usb key to save your scans. Under our Waiver of Fees, the fee for self-service scans is waived. Self-service photocopies are 45 cents per page.
A researcher may also make his or her own reproductions through use of personal equipment (e.g. scanner, camera, recorder). In such situations the reference attendant must be assured that the equipment and handling does not pose a threat to the records. The researcher must also sign the relevant documentation ensuring compliance with Yukon Archives conditions on copyright, use, and citation.
Reproductions are created by Yukon Archives based on international standards and best practices for digitization. Specifically, Yukon Archives follows:
- Yukon Archives Standard for Digitizing Photographs
- Yukon Archives Metadata Standard for Image Masters Created Through Digitization
- Yukon Archives Standard for Digitizing Sound Recordings
- Yukon Archives Metadata Standard for Audio Masters Created Through Digitization
Digital files are named according toYukon Archives File Naming Conventions for Digitized Archival and Published Material. For preservation purposes Yukon Archives minimizes the number of times material undergoes digitization.
In most cases, non-standard processing requests cannot be accommodated. This is due to a number of factors including the need to minimize the handling of the original records, available equipment, staff resources, workflow and processing times.
Yukon Archives may provide reproductions that clients can then enhance themselves or through contracting third party service providers (consistent with Yukon Archives licensing and other agreements).
Yukon Archives maintains a wide range of equipment for the conversion of published and archival material to digital form.
For images, some of the equipment used includes Epson V750 Pro and Epson 10000XL flatbed scanners, Contex HD5450 wide format scanner, Betterlight Super 8K-HS digital scanning back, North Light 900W HID lights, and Epson Stylus Pro 3880 printer. Images are captured using Epson Scan and processed using Adobe PhotoShop.
For audio, some of the equipment used includes Studer A807 audio reel recorder / reproducers, Sony TC-WE305 cassette deck, and Edirol UA-25EX 24bit/96kHz USB audio interface. Adobe Audition is used for processing audio.
Yukon Archives works in a Windows 7 64-bit Enterprise environment.
The Reproductions (Fees and Conditions of Use) Regulation for Yukon Archives is available online under Acts and Regulations on the Yukon Legislation Website.
When a Yukon Government department requests photocopies of records from Yukon Archives that were acquired from that particular department (or its predecessors), the photocopy fee will be waived for less than 100 pages. For requests of 100 or more pages, the government department is charged for all pages at the regular rate.
Fees are waived for self-service digital copies (such as those made with the overhead scanner, microfilm scanners, or personal cameras).
Other requests to waive all or part of the fee for the reproduction of archival records or published materials may be granted if
- payment would impose an unreasonable financial hardship on the recipient; or
- such other circumstances exist that would make it appropriate to do so.